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Supply Chain Coordinator

Posted by Aiya America on 22 May 2017 | Share

Job basics

  • Location: Torrance, California 90503
  • Country: US
  • Industry Types: Supplier
  • Categories: Operations
  • Foods: Other
  • Employment Type: Full-Time
  • Reports to: Purchasing Manager
  • # of Direct Reports: TBD
Job Description

The position of Supply Chain Coordinator is responsible for ensuring production planning to purchasing materials to the coordination of the finished goods is achieved based on the needs of the customer and within the guidelines of the organization. The expectation of this position is to make decisions with the guidance of management based on forecast demands and our internal inventory.

Essential Job Functions:

Production Coordination

  • Secures and analyzes quotations, negotiates prices and terms with vendors and suppliers, and recommends suppliers and/or vendors with respect to cost, quality and delivery competitiveness for assigned responsibilities
  • Studies market prices and trends and manufacturing method of improvements
  • Works closely with internal departments to forecast needs to help maintain inventory levels needed for production
  • Prepares inquiries regarding manufacturing of products and packaging; maintains records on each product produced
  • Researches and obtains materials needed for new projects

Purchasing Coordination

  • Searches inventory records to determine if the products on hand is in sufficient quantity
  • Responsible for accurate entry, maintenance and submission of purchase order based on customer demand as well as stock replenishment
  • Assures that the ordered products are delivered on schedule, at negotiated price, and meets the quality standards of the company
  • Maintains timely control of orders, amendments, shipping notices, and other documents to assure accurate retention of records
  • Coordinates appropriate methods needed to distribute products in a cost effective manner to and from the supplier both domestically and internationally
  • Coordinates product change notification when necessary
  • Prepares requisitions, purchase orders and other forms as directed; maintains accuracy while creating and verifying purchase information including proper product cost, and shipping instructions, etc.
  • Works directly with freight forwarders while managing shipment schedule, flight delivery schedule, inventory levels, inventory receipts, physical inventory, product labeling and packaging requirements
  • Confirms items, prices and freight costs of incoming shipment to verify information against bill of lading, invoices, orders, or other records; forwards invoices to accounting department
  • Creates and arranges periodical (i.e.: annual) cost reduction negotiation with suppliers
  • Ensures the compliance requirements are current
  • Forecasts and reports the quantities’ and amounts of the products required to be purchased
  • Receives marketing materials related to suppliers products such as catalog or pamphlet; maintains and records on each product produced
  • Communicates with sales and logistics team to gather sales forecast that help to maintain inventory control
  • Registers and maintain product registry with appropriate agencies
  • Maintains supplier and pricing lists
  • Process and produce private label orders, including label and material printing
  • Other duties and projects as assigned

Other & Miscellaneous

  • Seeks constant improvement, more efficient and less expensive ways and means in work processes.
  • Performs special projects and other miscellaneous duties as assigned by Management.
  • Maintains high ethical standards in the work place.
  • Reports all irregular issues and problems to Management for solutions
  • Maintains good communication with Management, office, staff members and outside contacts.
  • Complies with all Company policies and procedures as described in the Company Handbook.
  • Responsible for maintaining a clean and safe working area.


Job Requirements

Education Experience 

  • Bachelor’s degree (B.A.) from four-year College or university; or equivalent combination of education and experience.

Work Experience

  • Minimum 2-3 years in production and/or purchasing coordination.
  • Experience in food ingredient, value added ingredient, or nutraceutical ingredient a plus.

Supervisory Responsibilities

  • None required. Certificates / Licenses.
  • Valid California Driver’s license.

Work Environment & Physical Demands:
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential job functions of this position.

Work Environment:

  • Office Noise Levels: Moderate Tools & Equipment
  • General office equipment including phones, fax, copier, personal computer, printer, scanner, etc.
  • Software includes the use of Windows operating system and MS Office
  • QuickBooks experience preferred

Travel & Driving Requirements:

  • The following travel and driving requirements are required of the incumbent into this position.
  • Local Travel: Upon request
  • Domestic Overnight Travel: Upon request
  • International Travel: Upon request
  • Vehicle driving requirements: Automobile Driving Safety Requirements: Observe speed limits and obey all road signs

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully carry out the essential job functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this position, the employee is required to frequently sit and occasionally must stand, walk, use hands and fingers and reach with hands and arms. The employee may occasionally lift and/or move up to 50 pounds. Specific vision abilities include the ability to read and analyze data in hard copy and on a computer screen, measure or identify using eyesight and adjust vision focus. The above job description identifies the essential job functions and skills needed by the person or persons assigned to this position. These job functions and skills are not intended to be a complete and exhaustive list of all responsibilities, duties and skills required. The information contained herein is subject to change at the Company’s discretion.


about Aiya America

Aiya America is the U.S. branch of Aiya Co. Ltd., the world’s leading producer of Matcha, Japan’s most premium tea variety and a major ingredient for the food and beverage industry.


Known for its innovation, consistent quality and safety, Aiya’s mission is to share the goodness of Matcha through global education of its tradition, history, and science for good spirit and health. Aiya grows and manufacturers the purest and highest quality Matcha and supplies it to over 90%, 70% and 45% of the European, North American and Japanese markets, respectively.


Family-owned and operated since 1888, Aiya is headquartered in Nishio city, Japan’s largest Matcha producing region, with additional offices in North America (Torrance, CA), Europe (Germany) and Asia that support our growing international clientele.